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Financial Management Points of Contact

Works with the program managers in all aspects of financial guidance
Develops procedural instructions and policy guideline
Prepares month end/year end status reports for Program/Management Team Meetings
Prepares reports: 1311; Obligation to Academic Institutions; quarterly security reports
Develops the cost allocation spreadsheet/percentages
Monitors/establishes reimbursable limitations
Current year and prior year month end accruals
Back up Certifying Officer
Gathers information for Office of the Inspector General audits
Oversees status of all funds and makes any necessary adjustments
Provides overall guidance and assistance on all functions for Financial Management
Oversees/processes recovery documents
Integrated Acquisition System (IAS) approval

Prepares, develops and monitors area allocation expenditures
Maintains all aspects of Reimbursable processes
Maintains all aspects of the Government Travel card system
Processes lump sum payments for all types of employee leave records
Processes end of year (EOY) prior year and current year reimbursable accruals
Processes EOY Tax Exemption forms for Texarkana employees
Responsible for vendor 1099 issues
Time Inquiry System (TINQ) Adjustments: leave errors adjustments in the National Finance Center (NFC) system
Primary Certifying Officer
Monitors Protracts /Fund Manager for return payments
Integrated Acquisition System (IAS) approval backup

Maintain Vendor/customer records by updating and collecting data through the Vendor data Primary Vendor Database (PVND) system
End-of-month salary and benefit accruals
Monthly rental, janitorial and storage payments
All aspects of relocation including but not limited to: employee consultations, transfer estimation cost analysis, authorizations, voucher audit and submittal to NFC, awards, transportation documents (TP) documents, Commercial Bill of Lading (CBL) payments and reconciliations
Program payment processing: (WHIP, EWP, CSP, AGREEMENTS, LITTLE RED, BUFFALO TRIB, & GRAND PRAIRIE), obligation clean-up, decreases, increases and cancellations.
Provide guidance/training to field office personnel on vendor W-9 request and modifications in Protracts and Funds Manager.
Liaison for program coordinators and program analyst for Vendor data rejects in the finance system

All aspects of Time-Keeping/Payroll operations to include but not limited to: corrections, leave error reports, leave audits, and provides information as needed to timekeepers throughout the state
Fed Traveler inquires
Back-up for PVND updates for the state
Program payment processing: (WRP, SWCA, EQIP), Obligation clean up- decreases, increases and cancellations
Prepares motor pool estimated expense report
Process various miscellaneous payments such as employee physicals, training registration fees, utility accounts, etc.

Last Modified: 05/31/2007